Appointment Descriptions

Select one of the links listed below to review the appointment description and requirements:

 

Postdoctoral Scholars

Postdoctoral Scholars

Description

Postdoctoral appointments offer recent (5 years or fewer) advanced degree recipients a period in which to extend their education and professional training. Many disciplines are increasingly requiring postdoctoral experience as a prerequisite for professional placement and tenure track faculty positions.

May be appointed by & affiliated with a department or other academic unit, center or institute. These appointees & appointments have the following attributes:

  1.  Appointee was recently awarded Ph.D. or equivalent doctorate in an appropriate field (5 years or fewer),
  2.  works under the supervision of a faculty member or senior scholar, and
  3.  has the freedom, and is expected, to publish the results of his/her research or scholarship, which were obtained during period of appointment.
  4.  Appointment is temporary,
  5.  involves full-time research or scholarship,
  6.  is viewed as preparatory for a full-time academic or research career, and
  7.  is not part of a clinical training program. Postdoctoral appointments are distinct from those of students, staff or faculty.
Position Number/s
  • P99805 (Postdoctoral Research Associate)
  • P99792 (Externally Funded Postdoctoral Fellow) (1)
  • P99803 (Teaching Scholar) (2)
Appointment Period

The initial postdoctoral appointment is normally for one year. In general, appointment renewals will be for one year, with the maximum total term of appointments for Postdoctoral Appointees being five years. This maximum term includes cumulative postdoctoral research experience.

Benefits Provided

Human Resources Benefit Summary (link to HR website)

Receives Stipend Yes
Has Ph.D. or equivalent doctorate Yes
Minimum Degree Required Ph.D. or equivalent doctorate in appropriate field
Proof of Highest Degree Required

Yes. 

In order to become a postdoc, the candidate of interest must have his/her PhD; depositing the Ph.D. for defense at a later date is not sufficient. 

Proof of degree completion may be provided by a copy of the diploma, or an authorized transcript showing the completion of the degree (with an English translation if necessary).

If the dissertation has been successfully defended, but the degree not yet awarded, a letter from the applicable university’s registrar or graduate dean should be obtained, stating the date on which the degree will be conferred. The letter should be on the letterhead of the degree granting institution and contain the typed name of the signatory.  If the letter is not written in English, it must be accompanied by an official English translation.

Curriculum Vitae (CV) Required Yes
Ability to obtain appropriate work authorization J1 is preferred visa.

If ending eligibility time on J1, OPT (Optional Practical Training), or CPT (Curricular Practical Training), University may apply for H1b.

Some on Optional Practical Training (OPT) may be eligible for STEM 17 Extension

(17-month extension)

Continuing Degree Seeking Student No
Additional Notes

(1) An Externally Funded Postdoctoral Fellow is paid directly through the granting organization. An example of this would be a Fulbright Scholar. 

(2) The position of Teaching Scholar exists at Notre Dame and may be used in the case of Ph.D. graduates who will have only teaching responsibilities.

(3) A new appointment for less than 3 months will not be benefit eligible.

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Research Associates

Research Associates

Description

The Research Associate appointment provides for a short-term, training and developmental research position for scholars who do not hold the Ph.D. This is a paid, benefit eligible position.

Positions which more appropriately meet the criteria of a staff position may be appointed through the Office of Human Resources. Limited duration staff positions (which may be more consistent with grant funded research programs) are possible.

Position Number

P99804

Appointment Period Usually one year or less.
Benefits Provided Human Resources Benefit Summary (link to HR website)
Receives Stipend Yes
Has Ph.D. or equivalent doctorate No
Minimum Degree Required No
Proof of Highest Degree Required No
Curriculum Vitae (CV) Required Yes
Ability to obtain appropriate work authorization J1 is preferred visa.

Not eligible for H1b.

Continuing Degree Seeking Student May be a continuing degree seeking student
Additional Notes A new appointment for less than 3 months will not be benefit eligible.

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Visiting Scholars

Visiting Scholars

Description

The Visiting Scholar is a non-faculty research position in departments, centers and institutes; Scholars (generally) pursue their own research or scholarship. Examples may include an individual from industry or commercial research laboratory or a writer from a major newspaper. 

Individual must be visiting from an outside institution or organization; must be a recognized expert in his or her field, and the source of salary funding for the individual must not be the University of Notre Dame.

A guest faculty appointment is also available through the Provost’s Office. The Guest Faculty appointment should be requested when the visitor currently holds a faculty position at another academic institution and may be appropriate if the individual holds faculty-like credentials elsewhere (outside the academy).

Position Number P99802
Appointment Period Varies from a few days to a year; may be renewable
Benefits Provided

Human Resources Benefit Summary (link to HR website)

Receives Stipend No (Visiting Scholar positions are always unpaid)
Has Ph.D. or equivalent doctorate No
Minimum Degree Required Terminal degree in the field or substantial scholarly/research career.
Proof of Highest Degree Required No
Curriculum Vitae (CV) Required Yes
Ability to obtain appropriate work authorization International appointee applies for visa based on length of appointment at ND, country of citizenship, previous visas, or if receiving support from home country.

Visa types: B1, WB, J2 (rarely), J1

If coming on J1 visa, must provide proof of financial support.
Continuing Degree Seeking Student No
Additional Notes  

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Research Visitors

Research Visitors

Description A Research Visitor is a pre-doctoral graduate student registered at an educational institution that is not the University of Notre Dame, pursuing research related to their degree program.  This is an unpaid, non-benefit eligible position.

Appointment provides access to the University libraries and other resources; visitor may be consulting with a Notre Dame faculty member. 
Position Number P99801
Appointment Period Varies from a few days to about 1 year; majority in 6 month range
Benefits Provided

Human Resources Benefit Summary (link to HR website)

Receives Stipend No
Has Ph.D. or equivalent doctorate No
Minimum Degree Required No
Proof of Highest Degree Required No
Curriculum Vitae (CV) Required Yes
Ability to obtain appropriate work authorization Majority on J1 visa; some on WB or B1; Optional Practical Training (OPT) (extremely rare)

International appointee applies for visa based on length of appointment at ND, country of citizenship, previous visas, or if receiving support from home country;

Continuing Degree Seeking Student Yes

(All are continuing degree-seeking students at another university; graduate or undergraduate.)
Additional Notes  

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Teachers in Training

Teacher in Training

Description

Granting agencies provide for Research Experience for Teachers (RET) opportunities. 

The goal of the Research Experiences for Teachers activity is to enhance the professional development of K-12 science educators through research experience at the emerging frontiers of science in order to bring new knowledge into the classroom.

Participants in a Research Experience for Teachers (RET) program should apply and be admitted as non-degree graduate students.

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Senior Research Associates

Senior Research Associates

Description The Senior Research Associate appointment may be used for senior scholars from the academy or industry who are visiting/collaborating with Notre Dame researchers and do not hold Faculty credentials. Examples may include an individual from industry or a commercial research laboratory or a writer from a major newspaper
Position Number P99806
Appointment Period  12 months or less
Benefits Provided

See Human Resources Benefit Summary (link to HR website)

Receives Stipend May receive stipend from Notre Dame.
Has Ph.D. or equivalent doctorate No
Minimum Degree Required Terminal degree in the field or substantial scholarly/research career.
Proof of Highest Degree Required No
Curriculum Vitae (CV) Required Yes
Ability to obtain appropriate work authorization J1 is preferred visa
Continuing Degree Seeking Student No
Additional Notes

A Senior Research Associate may be compensated through a contract with their home institution. Notre Dame Research works with the Office of the General Counsel to establish the agreement.

A new appointment for less than 3 months will not be benefit eligible.

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Public Service Initiative Law

Public Service Initiative Law

Description PSI appointments are made through the Law School allowing new graduates to continue their training in field work throughout the United States.  
Position Number P99791
Appointment Period  Generally appointments run September – January
Benefits Provided

Human Resources Benefit Summary (link to HR website)

Receives Stipend Yes - Stipend paid through Law School
Has Ph.D. or equivalent doctorate No
Minimum Degree Required Yes
Proof of Highest Degree Required Yes
Curriculum Vitae (CV) Required Yes
Ability to obtain appropriate work authorization Yes
Continuing Degree Seeking Student No
Additional Notes
 

 

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Notre Dame Research Associate

Notre Dame Research Associate

Description The Notre Dame Research Associate appointment may be used for recent Notre Dame PhD graduates whose degree was conferred within the past 90 days.
Position Number P99790
Appointment Period  6 months or less
Benefits Provided

Human Resources Benefit Summary (link to HR website)

Receives Stipend No (Notre Dame Research Associate positions are always unpaid)
Has Ph.D. or equivalent doctorate Yes
Minimum Degree Required Ph.D. or equivalent doctorate in appropriate field
Proof of Highest Degree Required Yes
Curriculum Vitae (CV) Required Yes
Ability to obtain appropriate work authorization

International appointee applies for visa based on length of appointment at ND, country of citizenship, previous visas, or if receiving support from home country.

If on J1 visa, must provide proof of financial support.
Continuing Degree Seeking Student No
Additional Notes Notre Dame Research Associates are not eligible for the benefits provided to regular employees. Such appointees are pursuing their own work while making use of Notre Dame's facilities.  A written request from the department to the appropriate Dean or his/her designee is required.

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Research Fellow

Research Fellow

Description

May be appointed by & affiliated with a department or other academic unit, center or institute. These appointments have the following attributes:

1.     All research for the dissertation has been completed, but the dissertation has yet to be defended and submitted and

2.      works under the supervision of a faculty member or senior scholar, and

3.      Appointment is temporary of 12 months or less, and

4.      involves full-time research or scholarship

Position Number P99789
Appointment Period  12 months or less
Benefits Provided

Human Resources Benefit Summary (link to HR website)

Receives Stipend Yes
Has Ph.D. or equivalent doctorate No, anticipates degree conferral within 12 months
Minimum Degree Required Yes – PhD in progress
Proof of Highest Degree Required No
Curriculum Vitae (CV) Required Yes
Ability to obtain appropriate work authorization

International appointee applies for visa based on length of appointment at ND, country of citizenship, previous visas, or if receiving support from home country.

If on J1 visa, must provide proof of financial support.

Continuing Degree Seeking Student Yes
Additional Notes

The Research Fellow position is a short-term, non-renewable appointment for scholars who have completed all research for the dissertation but have yet to defend and submit and anticipate receiving their PhD degree within 12 months.  Once degree is conferred it is anticipated that the scholar will move to a Postdoctoral Research Associate Appointment.

A new appointment for less than 3 months will not be benefit eligible.

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