Reappointment Process

Reappointment Process (updated 3/25/2025)

Step 1: Complete and submit the Immigration Request Form for International Employees/Visitors – found on the International Student and Scholar Affairs website.  If you have any questions about this form, please contact ISSA at issa@nd.edu.

• Proof of funding if ND is not paying the J1 scholar (The minimum funding requirements can be found here)
• Copy of the information page of Scholar’s passport
• Copies of the information pages of all dependents’ (spouse and children under 21) passports (if coming with the scholar)
• Any previous DS-2019’s (if the scholar has held a J-1 visa before), especially if the scholar is transferring from another program or school
  
  Please wait for a determination from ISSA before moving on to step 2.

Step 2: For paid positions, submit a Personnel Actions entry through InsideND. See HR for details. All unpaid appointments will be processed by the Postdoc Office. For all unpaid appointments, an email with new dates will need to be submitted to Diana Dickson.

Step 3: Once the scholar’s signed letter is received by the Postdoc Office, they will upload it into ISSA Link. ISSA will then contact the scholar when the new DS-2019 is ready for pick up.

Step 4:  If a request for reappointment is beyond the 5 year appointment limit for a Postdoctoral Scholar (or 6 year appointment limit for a Postdoctoral Scholar who did part of their postdoc at another university), the department must complete the Request for Extension of Appointment of a Postdoctoral Scholar Form. and submit it to the Postdoc Office.