New Appointment Process

New Appointment Process 

All postdoc and non-faculty appointments go through the Office of Postdoctoral Affairs.

Step 1:  Determine whether or not your appointment will go through the Postdoc Office, using the Appointment Decision Tree. Consult the Appointment Descriptions for complete details.   

Step 2:  Determine whether your appointment requires a visa status. If so, continue to Step 3. If your appointment is a U.S. Citizen or Permanent Resident, skip to Step 4.

Step 3: Complete and submit the Immigration Request Form for International Employees/Visitors – found on the Departments tab > Scholars and Employees section of the ISSA website If you have any questions about this form, please contact ISSA at

  • Proof of funding if ND is not paying the J1 scholar (The minimum funding requirements can be found here)
  • Copy of the information page of Scholar’s passport
  • Copies of the information pages of all dependents’ (spouse and children under 21) passports (if coming with the scholar)
  • Any previous DS-2019’s (if the scholar has held a J-1 visa before), especially if the scholar is transferring from another program or school

    Please wait for a determination from ISSA before moving to Step 4.

Step 4: Please collect and email (in one pdf) to Diana Dickson (1-8208) all required documents listed below:

  • Completed and approved Immigration Request Form from ISSA
  • Scholar’s CV in English
  • Copy of the information page of Scholar’s passport
  • Proof of Degree if not listed on the CV (required for paid positions only)
  • Request for Appointment Form (include department organization i.e., 31010 and location where the job will be performed, i.e., Indiana)
  • Intent to Hire letter, if one has been signed

Step 5: Upon receipt of scholar’s signed appointment letter, Diana will send the scholar’s NDid to you. For those with J1 Visa status, you will need to email the scholar their NDid and ISSAlink’s Applicant Form. For more information, visit the J-1 Exchange Visitor Scholars page under the Departments tab > Scholars and Employees section of the ISSA website.

Step 6: For paid positions, you will submit a Personnel Actions entry through InsideND. See HR for details. All unpaid appointments will be processed by the Postdoc Office.